Mon, 01 Jan 0001 00:00:00 +0000

🚀 Mini-Guide: Adding New Team Members (Authors)

Whenever a new colleague joins the group, a local profile directory must be created so that TISS data and publications can be automatically linked and synced.

1. Directory Structure

Create a new subdirectory inside content/authors/, named after the official TU Login (e.g., content/authors/mmustermann/).

2. Basic `_index.md` Template

Inside that directory, create an _index.md file with the following minimal frontmatter:

---
title: Max Mustermann
tiss_id: "13660717"
user_groups:
- PhD Students
---

⚠️ Critical Details

title: First and last name without academic titles (e.g., omit Dr. or Dipl.-Ing.)
tiss_id: Extremely Important: Enter the TISS OID (e.g., 13660717) here *(The shorter TISS-ID will NOT work because the API relies strictly on the OID)
user_groups: Must contain at least one initial target group (PhD Students, Postdocs, or Scientific Staff) *(The sync_tiss.py script will only manage group assignments if one of these default groups is already present)

3. Data Synchronization & Sorting

After creating the file, simply run the automated update pipeline:

just update-data

What happens automatically:

sync_tiss.py queries the TISS API, fills in room numbers, phone numbers, ORCID, titles, email addresses, and adjusts the group assignment (PhD Student/Postdoc)[cite: 4].
sort_team.py reads all profile directories and re-sorts all team members alphabetically by last name[cite: 3].

Mon, 01 Jan 0001 00:00:00 +0000

📝 Guide: How to Update Your Profile Page

Each staff member can customize their own profile page.

Your file is located at:

content/authors/YOUR_USERNAME/_index.md

⚠️ Important: Some fields are synchronized automatically with TISS.
Manual changes to these fields will be overwritten.

🔄 Automatically Managed Fields (TISS Sync)

The following information is synchronized regularly from TISS and must not be edited manually:

Name
Academic titles
Email
Phone number
Room number
Office hours
TISS profile link
ORCID (if present in TISS)

If any of this information is incorrect, please update it in your TISS profile.

✏️ Fields You Can Edit

Everything else in your _index.md file can be customized.

Position / Role

Your role appears below your name.

role: "PhD Student & Project Assistant"

If left empty, nothing will be displayed.

Short Bio

A short summary (1-2 sentences) used in list views.

bio: Jane Doe is a PhD student researching graph algorithms.

Research Interests

Displayed as bullet points on your profile page.

interests:
- Parameterized Complexity
- Graph Drawing
- Combinatorial Optimization

Group Membership

Defines how you appear in staff listings.

Typical options:

Professors
Postdocs
PhD Students
Administration

Example:

user_groups:
- PhD Students

Icons linking to external profiles can be added in the social: section.

social:
- icon: google-scholar
icon_pack: ai
link: 'https://scholar.google.com/citations?user=...'
- icon: github
icon_pack: fab
link: 'https://github.com/janedoe'
- icon: orcid
icon_pack: ai
link: 'https://orcid.org/0000-...'
- icon: dblp
icon_pack: ai
link: 'https://dblp.org/pid/312/1234.html'
label: 'DBLP'
- icon: globe
icon_pack: fas
link: 'https://www.janedoe.com'

⚠️ Some icons (Email, Phone, TISS profile) are added automatically by the system.

🖼️ Profile Picture

To update your profile picture:

Place a square image in your profile folder
Name the file exactly:

avatar.jpg

The system will automatically crop it.

✍️ Biography Text

The full biography is written below the second --- line in the file.

Markdown formatting is supported.

Example:

## Biography
Jane Doe joined the Algorithms and Complexity Group in 2024.
Her research focuses on parameterized algorithms and graph drawing.

🔗 Internal Links and Mentions

When linking to content within the website, use Hugo shortcodes instead of hardcoded URLs.
This ensures links remain valid even if the URL structure changes.

For internal pages such as research areas or projects, use ref:

Check out our [Algorithms Research Area](https://ac.tuwien.ac.at/research/).

You can also use ref to link to a person’s profile page:

[Prof. Robert Ganian](https://ac.tuwien.ac.at/team/robert-ganian/)

Alternatively, for people within the institute, you can use the mention shortcode:

Robert Ganian

In short: use ref for internal pages in general, and use either ref or mention when referring to colleagues.

📚 Publications & Projects

You do not need to add publications or projects manually.

They are generated automatically from the central repository.

Publications

Publications are parsed from the central BibTeX database.

If your name appears in the BibTeX entry:

author = {Jane Doe and ...}

the system automatically links the publication to your profile.

Projects

Projects are associated through metadata fields in the central publication/project database.

No manual action is required in your profile file.

📚 Icon Reference

When adding icons, use the following icon sets.

Academic Icons

For research platforms like Google Scholar or ORCID:

https://jpswalsh.github.io/academicons/

Use:

icon_pack: ai

For GitHub, LinkedIn, Twitter, etc.

https://fontawesome.com/search?o=r&m=free&f=brands

Use:

icon_pack: fab

General Icons

For websites or generic icons.

https://fontawesome.com/search?o=r&m=free&s=solid

Use:

icon_pack: fas

🧩 Example Template

---
title: Jane Doe
tiss_id: '123456'
room: HC0401
phone: +43 1 58801 12345
email: jane.doe@tuwien.ac.at
role: "PhD Student & Project Assistant"
bio: Jane Doe is a PhD student researching graph algorithms.
interests:
- Parameterized Complexity
- Graph Drawing
user_groups:
- PhD Students
social:
- icon: google-scholar
icon_pack: ai
link: 'https://scholar.google.com/citations?user=...'
- icon: github
icon_pack: fab
link: 'https://github.com/janedoe'
---
## Biography
Jane Doe joined the Algorithms and Complexity Group in 2024.

If something breaks, you can revert the changes in Git.

Authors | AC Group | TU Wien

🚀 Mini-Guide: Adding New Team Members (Authors)

1. Directory Structure

2. Basic _index.md Template

⚠️ Critical Details

3. Data Synchronization & Sorting

📝 Guide: How to Update Your Profile Page

🔄 Automatically Managed Fields (TISS Sync)

✏️ Fields You Can Edit

Position / Role

Short Bio

Research Interests

Group Membership

🌐 Social Links

🖼️ Profile Picture

✍️ Biography Text

🔗 Internal Links and Mentions

📚 Publications & Projects

Publications

Projects

📚 Icon Reference

Academic Icons

Social Media / Brand Icons

General Icons

🧩 Example Template

2. Basic `_index.md` Template